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Report System User Instructions

Login

  • Enter the user ID that was sent to you via email. This field is case sensitive. You must enter Upper and lower case letters. If you do not have a user ID, you may request one by clicking on the request button and filling out the form.
  • Enter your password. This field is case sensitive.
  • Click the Log In button.
  • If you forget your password, click on the Forgot your password? hyperlink. When you answer a security question correctly, a new password will be sent to your registered email address.

Item Summary Display

  • Clicking on the items in the side menu bar will take you to that page. Item Information Summary is the opening page.

       

  • When your account is created, we specify the suppliers and customers you are authorized to view.  These will appear in Your User Profile Information box at the top of the screen when you log in. You will not be able to view unauthorized items.

   

  • Items that have on hand inventory or a quantity in transit will be displayed on a summary screen. If you wish to see items listed that have zero inventory, check the box next to Include Zeros for On Hand.
  • Paging is turned on by default to speed response time. The default page size is twenty five items per page. You can change the number of items per page by typing in a new number in the Show box and clicking Apply.
  • If you wish to turn off Paging, click in the checkbox to uncheck it. All items will be displayed on one page that can be scrolled. This can effect response times for accounts with any items.
  • You can go directly to an item by typing the number in the Item Search box and clicking the Submit button.

     

  • The item summary listing is color coded for quick visual recognition. Items in RED are below the established minimum inventory level. Items in BLUE are above the established maximum inventory level. Items in BLACK are within the correct range, or no range is specified.
  • The listing is sorted by item but it can be sorted on any field by clicking on the column name in the heading. For example, to sort by Customer, click on Customer in the column heading.
  • You can show items for a specific customer by clicking on the customer's name in the listing. In the example above, if you click on Jamestown Engine Plant, you will only see the items you supply to them. To show all items again, click on Clear Search Filter.
  • The Columns in Bright Blue are hyperlinks to a detail page. The cursor will change to a hand when you pass over them.

Item Summary Display - On Hand

      Lot Summary

  • When you click on the quantity in the On Hand column, a Lot Summary information page is displayed. The on hand inventory is totaled and sorted by Lot ID.

      


Item Summary Display - On Hand

      Container Details

  • When you click on a lot in the Lot ID column, a container detail page is displayed with information for the containers within the Lot.

      


Item Summary Display- In Transit

  • If there is a quantity appearing in the In Transit column, you can click on the quantity to view ETA and shipping information provided by the supplier.

      


Item Summary Display - Open Order

  • If there is a quantity appearing in the Open Order column, you can click on the quantity to view the order details. These are unshipped orders in our system.

      


Item Summary Display - Shipped MTD

  • If there is a quantity appearing in the Shipped MTD column, click on the quantity to view the shipping history summarized by shipment ID.

     

  • Although the default for this page is the current month to date, you have the ability to view shipping history for the last twenty four month period from this page. A date range selection box is displayed in the header. Type in your Start and Stop dates and click the Apply Date Change button.
  • If you click on Pick Start Date or Pick Stop Date, a calendar will be displayed for you to select the dates from.

     


Item Summary Display - Shipped MTD - Detail

  • Click on a SID number in the CDS Packing Slip column to display the container details for that shipment.

      


Item Summary Display - Receipts MTD

  • If there is a quantity appearing in the Receipts MTD column, click on the quantity to display the receipts history sorted by receipt date at the container level.
  • Although the default for this page is the current month to date, you have the ability to view receipt history for the last twenty four month period from this page. A date range selection box is displayed in the header. Type in your Start and Stop dates and click the Apply Date Change button.
  • If you click on Pick Start Date or Pick Stop Date, a calendar will be displayed for you to select the dates from.

    


Order Information

  • The order information page provides easy access to all shipments. When you click on Order Information in the side menu, a page is displayed with all shipments from CDS sorted by shipped date in descending order from newest to oldest.

     

  • The default date range is the current month to date. You can change the start and stop dates by typing in new dates in the appropriate box and clicking the Apply Date Change button. You can also select a date from the calendar which is displayed when you click on Pick Start Date or Pick Stop Date.
  • You can exclude shipped orders by checking it in the options box. Only unshipped orders will be displayed. Click on the checkbox to display all orders again.
  • The last shipped order is selected when the page is displayed and the details are shown in the detail section. To view a different order, click on select next to the order number and the screen will refresh with the details for the order you selected.
  • You can also go directly to an order by typing the number in the Order Search box and clicking on the Submit button.

Shipments Summary

  • The shipment summary page provides easy access to item shipments from CDS. The format is an improved version of our previous supplier website. The items are listed with the total shipments for the time period. Current month to date is the default date range.

   

  • To view the individual shipment details, click on an Item number in the Item ID column.

    


Receipts Summary

  • The receipts summary page provides easy access to item receipts at CDS. The format is an improved version of our previous supplier website. The items are listed with the total receipts for the time period. Current month to date is the default date range.

    

  • To view the individual receipts details, click on an Item number in the Item ID column.

        


Place Order

  • We have included an on-line order form for suppliers and customers that currently call or email us. This is for your convenience.

     

    

  • Enter your phone number.
  • Select the Delivery Priority from the drop down box.
  • Select the ship to Customer from the drop down box.
  • Enter the Department, Program/Project, and Purchase Order number as applicable.
  • You can change the Ship To address by typing in a new one.
  • Enter any Special Instructions you may have.
  • Either type in an Item number or select it from the drop down listing.
  • Enter the quantity to ship.
  • Click on Add Item to Current Order.
  • The screen will refresh and display the header and detail for your order.
  • Select the next item, or if this is the last item, Click on the Submit Order button.
  • An Order Confirmation email will be sent to the registered email address.

Change Password

  • You can change your password at any time by clicking on Change Password in the side menu.

      

  • Type in your current password.
  • Type in your desired password. Note that your password must be at least seven characters and can be any combination of upper case, lower case, letters or numbers. Your password is case sensitive and you must use the same case when you log in. One character MUST be a special character.
  • Retype your desired password.
  • Click the Change Password button. A message will return with the results.